Nos termos do artº 41º do Decreto-Lei nº 237-A/2006, de 14 de dezembro, notifico V.Exª para suprir as seguintes deficiências no processo:
1- Sendo do conhecimento desta Conservatória que na Índia não emitem qualquer certificado de registo criminal válido para todo aquele território, deverá indicar duas testemunhas - as quais possam corroborar as declarações de V. Exª no sentido de se concluir que não foi condenado(a) por sentença transitada em julgado, pela prática de crime punível segundo a lei portuguesa, no país da nacionalidade e naturalidade.
Pelo que em face do exposto deverão ser remetidas as declarações que se anexam, devidamente preenchida(s) e assinada(s) pela(s) testemunha(s) indicada(s), com a(s) assinatura(s) reconhecida(s) presencialmente.
2- Tendo declarado a profissão "Oficial de recursos humanos", deverá apresentar documento emitido pelas competentes autoridades na República da Índia, o qual esclareça a natureza de todas as funções exercidas (ou seja se são de carácter técnico ou revestem a natureza de uma relação de confiança política ou outra equiparada para com o Estado da Índia), discriminando, os respectivos períodos de tempo, os cargos por si desempenhados e as tarefas que lhe foram e são cometidas, bem como se essas funções também são consideradas de carácter militar e, em caso afirmativo, qual a natureza (voluntário ou obrigatório).
Deverá dar cumprimento ao solicitado no presente ofício sob pena do processo ser arquivado por deserção nos termos do artº 281º do CPC, aplicável por força do nº 9 do artº 41º do Regulamento da Nacionalidade e 231º do CRC.
Sublinhe-se que o processo considera-se deserto, se, por negligência do interessado, se encontrar a aguardar impulso processual há mais de seis meses, (dias úteis) sendo que é declarado por simples despacho do conservador e conduz a extinção da instância nos termos do artº 277 al) c) do Código do Processo Civil, ou seja, o arquivamento final do processo.
@karenrebello I'm going to tag @eduardo_augusto here because it contains the full text of your sister application requeriments, so maybe he can help you better.
We don't see many applications like yours here, so it's a bit of uncharted territory (at least for me), but I'm going to try and help you to the best of my knowledge.
For #1 since India doesn't a a nationwide criminal record certificate, they want two witnesses that can attest that your sister has never been convicted of a crime in her home country. The two witnesses must sign the affidavit/declaration following the template they sent you. They don't have to be from India, but they must have knowledge of your sister life when she lived there, so I guess it's better if you find two witnesses that live there and know your sister. If you take someone from UAE, how are they going to swear that they KNOW your sister has never been convicted in India? Also, if your sister mentions she moved to another coutrym they are probably going to require that she presents a criminal record certificate from UAE too (you must provide one for every country you move permanently)
For #2 what they really want to know is: DOES YOUR SISTER WORK FOR THE GOVERNMENT? Like Eduardo said it could be that they misunderstood the translated documents, since the word officer can also mean that she is a military personal. I'm taking from your answer here that she works for a private company, in that case, I' advise you to get a letter from her employer explaining what she does, and she can also write a simple declaration saying that she does not work for the government.
Thanks for posting the full text of the notification your sister received. @ecoutinho already answered above, but well, I have some free time so I will answer as well ;-)
Sendo do conhecimento desta Conservatória que na Índia não emitem qualquer certificado de registo criminal válido para todo aquele território, deverá indicar duas testemunhas - as quais possam corroborar as declarações de V. Exª no sentido de se concluir que não foi condenado(a) por sentença transitada em julgado, pela prática de crime punível segundo a lei portuguesa, no país da nacionalidade e naturalidade. Pelo que em face do exposto deverão ser remetidas as declarações que se anexam, devidamente preenchida(s) e assinada(s) pela(s) testemunha(s) indicada(s), com a(s) assinatura(s) reconhecida(s) presencialmente.
The notification explicitly mentions India, so ideally the witnesses should be Indians living in India. In my opinion, to avoid additional questions, the witnesses should not be family members or anyone with a vested interest. An employer, a co-worker, a reputable friend are the best options. Keep in mind: the statements must be signed and the signature must be notarized "in person". That means, the witnesses have to go to a Notary Public and sign the statements in front of the Notary officer. Signing the document at a Portuguese consulate would have the same effect.
2- Tendo declarado a profissão "Oficial de recursos humanos", deverá apresentar documento emitido pelas competentes autoridades na República da Índia, o qual esclareça a natureza de todas as funções exercidas (ou seja se são de carácter técnico ou revestem a natureza de uma relação de confiança política ou outra equiparada para com o Estado da Índia), discriminando, os respectivos períodos de tempo, os cargos por si desempenhados e as tarefas que lhe foram e são cometidas, bem como se essas funções também são consideradas de carácter militar e, em caso afirmativo, qual a natureza (voluntário ou obrigatório).
I think they understood that by "officer", your sister works either for the military, or for a government agency. But based on what you wrote above, "What is competent authority? Is a letter from the company okay?", I assume she works for a private company. It's therefore a simple misunderstanding on the part of the Conservador, but I would say, don't waste time arguing, just go to the HR of the company and get a document with the information they are requiring.
Important: Portugal is a country known for bureaucracy. So, ideally, this document should also be signed and the signature should be notarized (in this case I don't think it's necessary to do it in person).
..................
Just for the fun of it, I pasted the text of request 2 on Co-pilot and asked it to create a template, mentioning that the Oficial de Recursos Humanos works for a private company. You can see below what it spat out and use it as a basis... please notice that it requires some adjustment!!!
[Name and Address of the Competent Authority]
Subject: Declaration regarding the nature of functions performed by [Name of the Human Resources Officer]
Dear Sir/Madam,
As requested, we hereby provide detailed clarifications regarding the functions performed by the Human Resources Officer, [Name of the Officer], based on the records available in our archives.
Nature of Functions Performed:
The functions performed by [Name] are of a technical nature, with no relation to political trust roles or equivalent positions within the State of India.
Details of Periods of Employment:
[List the time periods for each position held, e.g., From [start date] to [end date], in the position of [job title].]
Description of Positions and Assigned Tasks:
[Provide a detailed description of each position held and the tasks performed during the respective period.]
Military Nature of Functions:
The functions performed are not considered to have any military nature.
Should further clarifications be required, we remain at your disposal.
Sincerely, [Name of the Authority] [Position of the Authority] [Signature and Official Seal]
..................
Not a difficult case, based on a superficial analysis. It will just require some leg work... ;-)
I was quite surprised to learn that India does not issue a federal criminal certificate. From my brief online research, it seems that the criminal certificate is issued on a regional basis. What struck me as even more surprising is that the CRC accepts statements from two witnesses in this context.
I have a friend who plans to apply for citizenship through marriage in the future. He lived in India for a period of time several years ago. Based on what happened in you sister case , I wonder if he needs to provide the regional criminal certificate (PCC) along with the two witness statements and if the witnesses could be from any country.
Would you mind share the statements the CRC sent to your sister?
About your sister case, you've already received some great advice from the colleagues above. I just have one question, does your sister have a Indian citizenship? I assume she has, otherwise she couldn't work for Indian Government.
Thank you very much for taking the time and responding.
My sister doesnt work for any government office in India. Presently, she is an Indian Citizen who has applied for Portuguese Nationality.
The criminal certificate was submitted at the time when the application was sent (Oct 2021). As you see, a signifcant amount of time has elapsed. So for India, they always ask for this declaration to be signed by 2 witnesses. I know others who have done it too. So essentially this is just like an addendum to the criminal record and a recent one.
Re your friend, he has to send the ntoification once he is asked of it. I'm not sure if you can just send it as the Conservatoria sends the format themselves. I am happy to share it. Let me know if I shuld share it here or if you would like it emailed.
Thank you and if anyone needs any help re India applications, happy to help as is appropriate and within the boundaries of whats defined in the forum.
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what a funny document... how are people in India, or any other country for that matter, supposed to know if someone has been convited of crimes punishable "according to Portuguese law" ??
Comentários
Hi ,
My sister's case of Oct/2021 has the folllowing notification received today. Can someone guide me how to respond to this?
For 1 - they have given the format.
For 2 - What is competent authority? Is a letter from the company okay?
Request your advice.
-------------------------------------------------------------------------------------------------------------------------
Nos termos do artº 41º do Decreto-Lei nº 237-A/2006, de 14 de dezembro, notifico V.Exª para suprir as seguintes deficiências no processo:
1- Sendo do conhecimento desta Conservatória que na Índia não emitem qualquer certificado de registo criminal válido para todo aquele território, deverá indicar duas testemunhas - as quais possam corroborar as declarações de V. Exª no sentido de se concluir que não foi condenado(a) por sentença transitada em julgado, pela prática de crime punível segundo a lei portuguesa, no país da nacionalidade e naturalidade.
Pelo que em face do exposto deverão ser remetidas as declarações que se anexam, devidamente preenchida(s) e assinada(s) pela(s) testemunha(s) indicada(s), com a(s) assinatura(s) reconhecida(s) presencialmente.
2- Tendo declarado a profissão "Oficial de recursos humanos", deverá apresentar documento emitido pelas competentes autoridades na República da Índia, o qual esclareça a natureza de todas as funções exercidas (ou seja se são de carácter técnico ou revestem a natureza de uma relação de confiança política ou outra equiparada para com o Estado da Índia), discriminando, os respectivos períodos de tempo, os cargos por si desempenhados e as tarefas que lhe foram e são cometidas, bem como se essas funções também são consideradas de carácter militar e, em caso afirmativo, qual a natureza (voluntário ou obrigatório).
Deverá dar cumprimento ao solicitado no presente ofício sob pena do processo ser arquivado por deserção nos termos do artº 281º do CPC, aplicável por força do nº 9 do artº 41º do Regulamento da Nacionalidade e 231º do CRC.
Sublinhe-se que o processo considera-se deserto, se, por negligência do interessado, se encontrar a aguardar impulso processual há mais de seis meses, (dias úteis) sendo que é declarado por simples despacho do conservador e conduz a extinção da instância nos termos do artº 277 al) c) do Código do Processo Civil, ou seja, o arquivamento final do processo.
Com os melhores cumprimentos,
O/A Oficial de Registos
@karenrebello I'm going to tag @eduardo_augusto here because it contains the full text of your sister application requeriments, so maybe he can help you better.
We don't see many applications like yours here, so it's a bit of uncharted territory (at least for me), but I'm going to try and help you to the best of my knowledge.
For #1 since India doesn't a a nationwide criminal record certificate, they want two witnesses that can attest that your sister has never been convicted of a crime in her home country. The two witnesses must sign the affidavit/declaration following the template they sent you. They don't have to be from India, but they must have knowledge of your sister life when she lived there, so I guess it's better if you find two witnesses that live there and know your sister. If you take someone from UAE, how are they going to swear that they KNOW your sister has never been convicted in India? Also, if your sister mentions she moved to another coutrym they are probably going to require that she presents a criminal record certificate from UAE too (you must provide one for every country you move permanently)
For #2 what they really want to know is: DOES YOUR SISTER WORK FOR THE GOVERNMENT? Like Eduardo said it could be that they misunderstood the translated documents, since the word officer can also mean that she is a military personal. I'm taking from your answer here that she works for a private company, in that case, I' advise you to get a letter from her employer explaining what she does, and she can also write a simple declaration saying that she does not work for the government.
Hope that helps
Oh, I'm also gonna tag @texaslady here, because she has some experience with international applications and maybe can help you too.
@karenrebello
Thanks for posting the full text of the notification your sister received. @ecoutinho already answered above, but well, I have some free time so I will answer as well ;-)
Sendo do conhecimento desta Conservatória que na Índia não emitem qualquer certificado de registo criminal válido para todo aquele território, deverá indicar duas testemunhas - as quais possam corroborar as declarações de V. Exª no sentido de se concluir que não foi condenado(a) por sentença transitada em julgado, pela prática de crime punível segundo a lei portuguesa, no país da nacionalidade e naturalidade. Pelo que em face do exposto deverão ser remetidas as declarações que se anexam, devidamente preenchida(s) e assinada(s) pela(s) testemunha(s) indicada(s), com a(s) assinatura(s) reconhecida(s) presencialmente.The notification explicitly mentions India, so ideally the witnesses should be Indians living in India. In my opinion, to avoid additional questions, the witnesses should not be family members or anyone with a vested interest. An employer, a co-worker, a reputable friend are the best options. Keep in mind: the statements must be signed and the signature must be notarized "in person". That means, the witnesses have to go to a Notary Public and sign the statements in front of the Notary officer. Signing the document at a Portuguese consulate would have the same effect.
2- Tendo declarado a profissão "Oficial de recursos humanos", deverá apresentar documento emitido pelas competentes autoridades na República da Índia, o qual esclareça a natureza de todas as funções exercidas (ou seja se são de carácter técnico ou revestem a natureza de uma relação de confiança política ou outra equiparada para com o Estado da Índia), discriminando, os respectivos períodos de tempo, os cargos por si desempenhados e as tarefas que lhe foram e são cometidas, bem como se essas funções também são consideradas de carácter militar e, em caso afirmativo, qual a natureza (voluntário ou obrigatório).I think they understood that by "officer", your sister works either for the military, or for a government agency. But based on what you wrote above, "What is competent authority? Is a letter from the company okay?", I assume she works for a private company. It's therefore a simple misunderstanding on the part of the Conservador, but I would say, don't waste time arguing, just go to the HR of the company and get a document with the information they are requiring.
Important: Portugal is a country known for bureaucracy. So, ideally, this document should also be signed and the signature should be notarized (in this case I don't think it's necessary to do it in person).
..................
Just for the fun of it, I pasted the text of request 2 on Co-pilot and asked it to create a template, mentioning that the Oficial de Recursos Humanos works for a private company. You can see below what it spat out and use it as a basis... please notice that it requires some adjustment!!!
[Name and Address of the Competent Authority]
Subject: Declaration regarding the nature of functions performed by [Name of the Human Resources Officer]
Dear Sir/Madam,
As requested, we hereby provide detailed clarifications regarding the functions performed by the Human Resources Officer, [Name of the Officer], based on the records available in our archives.
Should further clarifications be required, we remain at your disposal.
Sincerely, [Name of the Authority] [Position of the Authority] [Signature and Official Seal]
..................
Not a difficult case, based on a superficial analysis. It will just require some leg work... ;-)
Good luck!!
@eduardo_augusto and @LeoSantos
Thank yoiu very much for taking the time and writing in detail. This is clear.
@karenrebello ,
I was quite surprised to learn that India does not issue a federal criminal certificate. From my brief online research, it seems that the criminal certificate is issued on a regional basis. What struck me as even more surprising is that the CRC accepts statements from two witnesses in this context.
I have a friend who plans to apply for citizenship through marriage in the future. He lived in India for a period of time several years ago. Based on what happened in you sister case , I wonder if he needs to provide the regional criminal certificate (PCC) along with the two witness statements and if the witnesses could be from any country.
Would you mind share the statements the CRC sent to your sister?
About your sister case, you've already received some great advice from the colleagues above. I just have one question, does your sister have a Indian citizenship? I assume she has, otherwise she couldn't work for Indian Government.
@texaslady
Thank you very much for taking the time and responding.
Thank you and if anyone needs any help re India applications, happy to help as is appropriate and within the boundaries of whats defined in the forum.
Thank you and have a great day.
@karenrebello ,
could you please share it here? This would be of great help to others here.
Thank you!
@texaslady Attached here.
Thank you @karenrebello .
what a funny document... how are people in India, or any other country for that matter, supposed to know if someone has been convited of crimes punishable "according to Portuguese law" ??